Your External DPO: GDPR Expertise and Compliance at Your Service

In a digital environment where the protection of personal data has become crucial, GDPR compliance is not only an obligation, but a lever to secure your data and strengthen the trust of your partners. With our external Data Protection Officer (DPO) service, you benefit from in-depth expertise to ensure your organization’s GDPR compliance. Take advantage of our proactive support to ensure secure and efficient management of your data.

Are you considering outsourcing your DPO?

Our external DPO solution: Expertise, Commitment, Efficiency

Navigating the complex GDPR regulatory landscape can be a challenge. With our external DPO service, you benefit from in-depth expertise, while relieving your organization of administrative tasks related to the recruitment and training of an internal DPO. My Data Solution offers you efficient management, ensuring the security of your data and the compliance of your organization at all times.

Why outsource your DPO?

The role of DPO (Data Protection Officer) is essential to ensure an organization’s GDPR compliance. Although an in-house DPO may be a solution, there are several questions to consider:

Impartiality and independence: How can we guarantee the perspective necessary for this function?
Continuity of services: What solutions in the event of prolonged absences?
Continuous Compliance: How to maintain compliance in the face of evolving regulatory requirements?
Data security: What guarantees against malicious use of data by an internal DPO?

Outsourcing the DPO role with My Data Solution is a strategic solution to meet these challenges.

My Data Solution’s External DPO offer: Flexibility and Security

Our packaged offer of external DPO includes quality services, guaranteeing complete and secure management of your personal data. The main advantages are:

Designation of My Data Solution as your DPO with the CNIL.

DPO certified legal consultant by Bureau Veritas Certification, with more than 3 years of experience. with complete confidence

GDPR awareness sessions for your teams, led by our External DPO, for the commitment of all internal stakeholders to compliance.

Scope of intervention defined in advance, including specific actions and clear deliverables, with transparent invoicing, based on real time spent.

Continuity of service thanks to our "Follow the Sun" model, with a replacement legal consultant available during absences.

T-TIMES tool to monitor your GDPR compliance in real time and guarantee the transparency of our support.

Clepsydre Guarantee: real-time billing without financial surcharge.

Secure Data Room and Private Blockchain to ensure the security of all information processed.

Legal and technical support with access to a network of experts (lawyers, cybersecurity consultants, etc.) for complete management of compliance, pre-litigation and litigation.

In the event of an inspection or sanction by the CNIL within our scope of intervention, we cover your risk via our Risk Management solution.

Do you want effective GDPR compliance management?

The GDPR is not a constraint, but an opportunity to show your company’s commitment to data protection. With our external DPO service, you benefit from dedicated expertise, while optimizing the compliance and security of your personal data. Focus on your core business, while ensuring the trust of your customers and partners.

Advantages of an External DPO

With an External DPO: gain flexibility, security and RPGD risk management

Discover below all the advantages associated with DPO outsourcing.

Speed

Compared to a traditional recruitment process, providing an External DPO is faster.

Flexibility

The level of expertise, the scope of intervention, the intervention time, and the budget are defined directly according to the needs of the requesting organization.

Security

The External DPO is an expert in GDPR compliance and is 100% dedicated to his mission. He is continuously trained and is able to manage compliance or maintain compliance as regulatory changes occur. As a specialist, the external DPO delivers high quality work and processes a request more quickly.

Confidentiality

As My Data Solution becomes your external DPO, we are contractually committed to strict confidentiality regarding the information you entrust to us as part of our mission.

Taking a step back, impartiality, neutrality

Working outside the organization, the External DPO remains neutral and objective. He takes a fresh look at the organization. He has more ease in raising structuring and sensitive questions, avoiding any risk of conflict of interest (“judge and party” position).

Pooling and benchmarking

Working with several organizations, the External DPO can be shared at the level of a given sector of activity and provide a benchmark/comparative analysis capacity, while respecting the principle of confidentiality.

Long-term financial gain

Absence of HR costs associated with recruitment, training, budgetary flexibility thanks to better management of attendance time / level of intervention for GDPR compliance and its maintenance.

GDPR risk outsourcing

Depending on the external DPO service provider chosen, it will be subject to an obligation of means or, in certain cases, an obligation of results. In all cases, in the event of a sanction pronounced relating to GDPR non-compliance, the client organization may, if necessary, take action against the service provider if the non-compliance is due to a defect in its consulting mission.

How to use the DPO support offer?

The DPO Help Desk is designed to support and enhance your organization’s data protection efforts. This service can be used in several versatile ways, ensuring that your Data Protection Officer (DPO) has the necessary resources and expertise.

Main areas of support

DPO Support and Expertise: This offering provides additional support to your existing DPO. This might mean lending a helping hand during busy times or offering expert advice on complex data protection challenges.
Targeted Initiatives: Whether updating your data processing records, conducting a Privacy Impact Analysis (PIA) or developing data protection policies, this service can implement targeted actions to strengthen your data protection framework.
Interim solutions: If your DPO is temporarily unavailable, this offer can intervene to ensure the continuity of data protection management.

Flexible usage options

Depending on your needs, you can benefit from this offer through:

With these options, the DPO Support offering tailors to your specific needs, ensuring your organization’s data privacy practices remain strong and compliant.

Ensure your organization’s GDPR compliance today with our external DPO!
Contact us to discuss your needs and how our expertise can optimize your data protection.

External DPO FAQ

What is an outsourced DPO/DPD (Data Protection Officer)?

DPO outsourcing involves handing over data protection responsibilities to an entity or person outside the organization. This may include complying with the GDPR, processing personal data, liaising with the CNIL and responding to queries from data subjects.

How to choose an external DPO?

When selecting an external DPO, it is important to consider their qualifications, experience in the data protection field, and knowledge of the company’s industry. Good communication is also essential, as the DPO will need to work closely with various stakeholders in the company.

What is the relationship between the external DPO and the CNIL?

The external DPO acts as a main point of contact between the company and the CNIL. It ensures compliance with the company’s obligations towards the CNIL, particularly in the event of a data breach, and helps maintain open and transparent communication.

How does the external DPO contribute to the company's data protection policy?

The external DPO plays an essential role in the development and implementation of the company’s data protection policy. It helps define data management practices, establishes compliance procedures and provides ongoing data protection training for employees.

How does an external DPO help ensure data security?

The external DPO contributes to data security by recommending and implementing appropriate technical and organizational measures to protect personal data. It also conducts regular security audits and oversees the response to data breaches.

What is the role of the external DPO in respecting the rights of data subjects?

The external DPO helps ensure that the rights of data subjects are respected, by responding to requests for access, rectification, erasure and data portability. It also ensures that these rights are clearly communicated to the persons concerned.

What is included in the monthly plan for an external DPO?

When you subscribe to a monthly plan for an external Data Protection Officer (DPO), you can expect comprehensive support and supervision. Here’s what is typically included in the service:

Official Designation: The external DPO is officially registered with relevant data protection authorities, such as the CNIL in France, ensuring compliance with legal requirements.
Management of the Data Processing Register: The DPO handles the creation, maintenance, and updating of your data processing activities register, providing a clear overview of personal data management within your organization.
Ongoing Compliance Monitoring: Every month, the DPO assesses and monitors data protection practices to ensure continuous compliance with regulations.
Compliance Support: Personalized advice is provided to align your organization’s processes with data protection laws, ensuring a smooth integration of new compliance measures.
Regulatory Updates: The DPO stays informed about the latest legal developments, offering insights and updates to your team for proactive compliance.
Annual Review & Reporting: A thorough annual review is conducted, culminating in a comprehensive report that assesses the past year’s data protection measures and sets objectives for future improvements.

This plan is designed to provide extensive support and ensure that your organization remains compliant with data protection regulations.

What services does the daily rate for an external DPO cover?

When you choose the daily package offered by an external Data Protection Officer (DPO), you gain access to comprehensive services designed to enhance your organization’s compliance and data protection strategies. Here’s what the package typically includes:

Assessment of Current Data Practices: The external DPO begins with an in-depth review and analysis of your existing data processing activities. This ensures that every aspect is fully understood for an effective evaluation.
Compliance Evaluation: After identifying your data processes, the DPO will assess their compliance status. This involves checking how well these processes align with data protection laws and regulations, such as GDPR or CCPA.
Review of Key Procedures and Documents: The external DPO will examine all critical procedures and key documents to ensure they meet the necessary legal standards and best practices. This step helps mitigate potential compliance risks.
Recommendations for Improvements: Finally, the expert will provide a tailored list of corrective actions and propose improved procedures. These recommendations aim to strengthen your data protection strategies and address any gaps in your compliance framework.

Investing in this daily package can significantly enhance your organization’s data protection and regulatory compliance, providing both peace of mind and legal assurance.

What services are included in the hourly rate for an external DPO?

Opting for an hourly package with an external Data Protection Officer (DPO) provides a comprehensive range of services tailored to your organization’s privacy and compliance needs. Here’s what you can typically expect:

Regulatory Formalities: Assistance in fulfilling regulatory obligations, such as those imposed by the Commission Nationale de l’Informatique et des Libertés (CNIL), ensuring your organization’s compliance with national data protection laws.
Contract Evaluation: In-depth review and verification of agreements with subcontractors to ensure that all parties comply with data protection regulations.
Ongoing Project Supervision: Monthly supervision and updates on data protection activities within your organization, ensuring continuous alignment with regulatory developments and business objectives.
Documentation and Policy Development: Creation of essential documents, including data protection clauses, internal charters, and operational procedures to uphold privacy standards.
Staff Training Programs: Implementation of engaging training sessions to foster a strong culture of data protection awareness among employees.
GDPR Audits: Comprehensive audits to assess compliance with the General Data Protection Regulation (GDPR), identify potential risks, and recommend concrete improvements.

This package ensures that your business remains compliant while promoting a proactive approach to privacy and data protection.

How can a company use the DPO support offer?

The DPO support offer is a versatile solution designed to enhance your business’s data protection efforts. Here’s how you can make the most of this service:

Provide Targeted Support

Enhance Your DPO’s Efficiency: Strengthen your Data Protection Officer (DPO) with additional resources and expert advice. Whether they need extra help or specialized knowledge, the targeted support is ready to step in.

Implement Targeted Initiatives

Specialized Actions: Leverage expertise to manage specific tasks such as updating processing records, conducting Data Protection Impact Assessments (DPIAs), or developing comprehensive data protection policies. These strategic actions help maintain compliance and enhance your data protection framework.

Cover Temporary Absences

Interim Solutions: Ensure the continuity of your data protection functions by having an interim DPO available when your regular officer is unavailable. This ensures that your operations remain compliant and secure, regardless of staff changes.

Tailor the Support to Your Needs

Short-Term Engagements: Opt for daily assistance to address immediate concerns or projects requiring quick resolutions.
Flexible Support Options: Choose a ticket-based system offering hourly packages, providing flexible, on-demand support that adapts to your ongoing needs.

By strategically engaging the DPO support offer, your business can not only improve its compliance landscape but also ensure that data protection efforts are smooth and impactful.

What skills are needed to comply with GDPR?

Navigating the GDPR landscape requires a multifaceted approach. To ensure compliance, your organization should focus on acquiring the following essential skills:

1. Understanding Legal Requirements

Data Protection Principles: Familiarize yourself with the fundamental principles of data protection, such as lawfulness, transparency, and purpose limitation.
Rights of Data Subjects: Be prepared to uphold the rights granted to individuals, including the right to access, rectification, and erasure of personal data.
Data Breach Protocols: Develop procedures to quickly and effectively detect, report, and investigate data breaches.

2. Technical Expertise

Data Security Measures: Implement advanced security measures, such as encryption and anonymization, to protect personal data.
System and Network Security: Ensure that your IT infrastructure is robust and regularly updated to prevent unauthorized access and cyber threats.

3. Organizational Skills

Data Inventory Management: Maintain an up-to-date record of data processing activities, including the types of data collected and the methodologies used.
Training and Awareness Programs: Regularly organize training sessions to inform employees about GDPR requirements and foster a data protection culture.

4. Resource Allocation

Time and Personnel: Dedicate sufficient time and personnel to the ongoing management of GDPR compliance tasks.
Budget Planning: Allocate resources wisely to cover compliance-related expenses, such as technological updates and legal advice.

5. Risk Assessment and Management

Regular Audits and Assessments: Conduct periodic audits to assess compliance levels and identify potential risks.
Risk Mitigation Strategies: Develop comprehensive strategies to mitigate data protection risks, ensuring the security of personal data.

Acquiring these skills will not only help achieve GDPR compliance but will also enhance your organization’s data management practices, building trust with clients and partners.

What motivates someone in the DPO role?

A Data Protection Officer (DPO) is driven by the unique ability to connect with all aspects of a company. They interact with colleagues who manage personal data, as well as with partners and clients, creating a dynamic and interconnected workspace.

Expert Influence

The role offers the opportunity to implement cutting-edge processes. This not only enhances efficiency but also optimizes the overall management of the company’s information assets. A DPO’s expertise is essential in guiding the organization toward better data practices.

Defense of Rights

Protecting the rights and freedoms of employees, partners, and clients is a core motivation for a DPO. This responsibility highlights the importance of the role, as it serves as a key function within the company, ensuring that the interests of all stakeholders are safeguarded.

Strategic Importance

A DPO occupies a significant strategic position within a company. The ability to influence change across departments and safeguard the integrity of the organization makes the role indispensable. This strategic importance fuels a DPO’s commitment to their mission and broader organizational goals.

In essence, a DPO is motivated by the holistic nature of their work, the opportunity to be a pivot in data strategy, and the intrinsic satisfaction of protecting personal rights.

What motivates someone in the DPO role?

A Data Protection Officer (DPO) is motivated by the unique ability to connect to all aspects of a business. They interact with colleagues who manage personal data, as well as partners and customers, creating a dynamic and interconnected workspace.

Expert influence

The role offers the opportunity to implement cutting-edge processes. This not only improves efficiency, but also optimizes the overall management of the company’s information assets. A DPO’s expertise is essential in guiding the organization towards better data practices.

Defense of rights

Protecting the rights and freedoms of employees, partners and customers is a fundamental motivation for a DPO. This responsibility highlights the importance of the role, as it serves as a key function within the business, ensuring that the interests of all stakeholders are secure.

Strategic importance

A DPO occupies a significant strategic position within a company. The ability to influence change across departments and protect the integrity of the organization makes the role indispensable. This strategic importance fuels a DPO’s dedication to their mission and broader organizational goals.

In essence, a DPO is motivated by the comprehensive nature of their work, the opportunity to be a pivot in data strategy, and the intrinsic satisfaction of protecting personal rights.