GDPR compliance for HR managers and recruitment stakeholders

Secure your sensitive data with My Data Solution

In the HR and recruitment fields, GDPR compliance is a must to ensure the security and confidentiality of candidates’, freelancers’ and employees’ personal data. This compliance is essential not only to protect information, but also to build trust in companies, recruitment agencies or freelance platforms.

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The challenges of GDPR in the HR and recruitment sector

Responsible management of personal data

HR managers and recruitment professionals handle significant volumes of sensitive information, such as CVs or professional histories. The GDPR imposes clear standards to govern their collection, processing and storage, thus ensuring the protection of individuals.

Explicit consent and transparency

Companies must clearly inform candidates about the use of their data and obtain their informed consent. This ensures complete transparency in the management of personal information.

Securing information systems

To prevent any data breach or loss, appropriate technical and organizational measures must be deployed, in accordance with the requirements of the GDPR.

Respect for the rights of individuals

The regulation gives individuals rights, such as access to, rectification or deletion of their data. Being able to respond to these requests is a legal obligation for companies.

Enhancing the company's image

Complying with GDPR demonstrates a serious commitment to data protection, which improves organizations’ reputation and attractiveness to talent.

Why choose My Data Solution?

With proven expertise in the HR and recruitment field, My Data Solution offers tailor-made support to guarantee full GDPR compliance:

Solid references in the HR and recruitment sector, with clients such as Talents Overseas or the Oceinde Group.
Complete services covering audit, training, DPO outsourcing and software dedicated to data management.
Certified and experienced team, composed of specialized lawyers, trained in the latest regulations.
Transparency and real-time monitoring thanks to innovative tools like T-TIMES.

Our concrete solutions for HR managers and recruiters

Compliance audit

Identifying gaps in your data management practices for optimized compliance.

Creation of internal policies

Development of customized processes and documents, tailored to your specific needs.

Consent management

Implementation of clear and compliant forms to collect the necessary authorizations.

Strengthening security

Tips for adopting technologies and practices that ensure maximum protection of information.

Team training

Awareness sessions on GDPR issues to develop a compliant and responsible corporate culture.

Response to individual requests

Implementation of procedures facilitating the exercise of individuals’ rights over their data.

Monitoring and scalability

Continuous adaptation to new regulatory and technological requirements.

Data security: a strategic priority

Information protection is at the heart of our approach. We use advanced encryption and backup tools, and conduct regular audits to ensure compliance with the strictest security standards.

Compliance adapted to developments in the HR sector

In a constantly changing environment, marked by the rise of AI for data analysis or the adoption of new forms of work, My Data Solution helps you stay up to date with best practices. Our support ensures ethical and responsible data management, while preparing you for authority controls and regulatory changes.

Customer Reviews:

As the Human Resources Director of the Oceinde Group, I am delighted to testify to the exceptional performance of MY DATA SOLUTION's GDPR support. Their expertise has enabled us to implement GDPR-compliant processes, thus ensuring the protection of our employees' personal data. With their support, we are strengthening our commitment to Corporate Social Responsibility (CSR) by ensuring ethical and responsible data management. The partnership with MY DATA SOLUTION has proven invaluable in meeting the CSR challenges of the Oceinde Group. We highly recommend them for their professionalism and commitment to GDPR compliance.

HR and Recruitment sector FAQs

What is the GDPR and how does it apply to HR managers, recruitment or temporary work players and freelance marketplaces?

The GDPR, or General Data Protection Regulation, is a European Union regulation aimed at protecting individuals’ personal data. It applies to all HR departments, recruitment or temporary work players and freelance marketplaces that collect, process or store personal data of candidates, employees, freelancers or any other data subject.

What personal data is concerned in the area of HR and recruitment?

The personal data concerned may include names, addresses, telephone numbers, email addresses, professional information, skills, employment history, salaries, banking information, etc.

What are the main rights of candidates, employees and freelancers under GDPR?

Candidates and employees have several rights, such as the right to access their data, the right to rectification, the right to erasure, the right to restriction of processing, the right to data portability, and the right to object to the processing of their data.

How to obtain consent from candidates and freelancers for the collection of their personal data?

Consent must be given freely, specifically, informed and unambiguously. It is essential to provide candidates with clear information about the purpose of the processing of their data and to allow them to give their consent explicitly, for example, by ticking a box.

How to secure the personal data of candidates, employees and freelancers?

It is essential to put in place appropriate security measures to protect personal data from unauthorized access, disclosure or alteration. This may include data encryption, access management, staff training, and conducting regular security audits.

What are the risks of non-compliance with GDPR in HR and recruitment?

In the event of non-compliance with the GDPR, HR managers, recruitment players and freelance marketplaces are exposed to fines of up to 4% of annual global turnover or 20 million euros, whichever is higher.

How to ensure continued GDPR compliance in HR and recruitment?

GDPR compliance requires a continuous approach. It is essential to put in place appropriate policies, procedures and training, to carry out regular audits, to respond to the rights of individuals and to stay informed of legal developments in data protection.